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Office Manager/Billing Specialist

The Landscape Guys of Georgia

This is a Contract position in Atlanta, GA posted November 10, 2021.

About us

The Landscape Guys of Georgia, a commercial new construction landscape, hardscape, and irrigation company.

  • Prepare monthly pay applications using AIA documents and online platforms Approximately 20 per month
  • Request lien waivers from suppliers and send to general contractors
  • Enter invoices in QuickBooks
  • Net billing
  • Retainage
  • Compile monthly payables and enter in QuickBooks
  • Print bills from email and online
  • Scan all bills into Dropbox to attach in QuickBooks
  • Prepare all invoices for review by owner
  • Set up ACH payments as needed
  • Send payments through Bills.com
  • Make credit card payments as needed
  • Receive checks and deposit remotely
  • Review receipts and allocate credit card charges to jobs through QuickBooks
  • Administer payroll through ADP including regular pay, bonuses and reimbursements
  • Manage subcontractor compliance (W-9 and insurance) and prepare annual 1099s
  • Assemble pre-qualification documents for new and existing customers
  • Prepare documents for contract execution (varies with contract)
  • Track scope changes and prepare/execute change orders
  • Submit Certified Payroll and other forms required for federally subsidized projects
  • Prepare retainage documents, O&M information and warranties, and final waivers at project completion
  • Apply for and maintain business licenses in various cities, counties and states
  • Work with insurance agents on workers’ compensation and general liability insurance
  • Prepare and report monthly payroll
  • Update monthly spreadsheets

Job Types: Full-time, Part-time

Pay: $20.00 – $30.00 per hour

Benefits:

  • Flexible schedule

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Education:

  • High school or equivalent (Preferred)

Experience:

  • QuickBooks: 1 year (Preferred)
  • Microsoft Office: 1 year (Preferred)
  • Office admin/billing: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • Yes

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