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Accounting Manager

Hospitality Ventures Management Group

This is a Full-time position in Atlanta, GA posted November 9, 2021.

Embassy Suites by Hilton Atlanta Perimeter Center, Atlanta, GA

The Accounting Manager is to Provide the General Manager, and all Department Heads with accurate, timely, and relevant financial data which will increase the management effectiveness for each department.

Hilton experience.

POSITION PURPOSE: To Provide the General Manager, and all Department Heads with accurate, timely, and relevant financial data which will increase the management effectiveness for each department.

Hilton experience a must!

ESSENTIAL FUNCTIONS: (include the following.

Other duties may be assigned.) 

Responsible for batching invoices in the M3 within 48 hours from time of receipt. 

Insures credit approval is authorized by the GM 4 weeks prior to the customer’s arrival date for any direct bills. 

Insures that all direct bills are sent invoices no longer than three (3) days after check out date. 

Follows up on and documents any Direct Bill accounts over 45 days past due. 

Maintains an organized filing system for any Direct Bill accounts. 

Maintains all associate files, must have all paperwork updated at all times. 

Information must be accurate, orderly, legible and confidential. 

All new hire onboarding must be completed on the same day as hired. 

Any associate payroll changes must be entered into payroll systems on the same day as the change is made with an effective day completed.

The Oasis Liaison must approve any termination or separation notices. 

Insure all associates are given a completed separation notice on day of separation. 

Ensure all payroll edits are completed correctly and uploads payroll by scheduled deadline. 

Documents all city ledger checks to the check log and process within 24 hours of receipt. 

Insures all Incident Reports are completed and shared with Insurance Company within 24 hours of incident. 

Insures the End of Month is completed within the deadline dates. 

Keeps the Liquor Check Register in order and enters into M3 as written. 

Prepares financial analysis of operations through ProfitSword. 

Maintains files of all contracts, insurance policies, and tax reports, expenses, payroll and accounts receivable documentation.

Handles workers compensations and liabilities claims, maintains files with accurate updates. 

Assists management in the administration of personnel policies. 

Advises management in regards to insurance claims, workers compensation claims, and insurance coverage updates for protection against property losses and potential liabilities. 

Responds to any credit card chargebacks within forty eight (48) hours.

Insure vendor telephone calls are responded to within four (4) working hours. 

Insure HVMG telephone calls are responded to within four (4) working hours. 

Compiles and sorts documents such as invoices and checks, substantiating business transactions. 

Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer. 

Verifies bank deposit to insure validated amount matches reported amount on the Daily Managers Report. 

Counts and verifies the safe and bank(s) counts daily.

Insure all vouchers are completed on any Adjustments, Voids and Paid Outs. 

Submits Petty Cash receipts for re-imbursement weekly.

Insures all house accounts are brought to a zero balance nightly.

Insures proper approval procedures are being received on all purchases. 

Insure deposits are taken to the bank daily.

Insure payroll checks are controlled and/ or distributed per policy. 

All unclaimed checks should be properly controlled.

Insure time log reports are printed daily showing any edits and signed off on by department heads.

Insure end of period time log report printed and associate signature next to hours. 

Proper documentation completed on all tipped associates. 

Insure proper approval received on all complimentary rooms. 

Establish and maintain an organized and up to date Tax Exempt File. 

Establish and maintain an organized and up to date No Show Billing File. 

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. 

Ability to write reports, business correspondence, and procedure manuals. 

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. 

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 

Ability to define problems, collects data, establish facts, and draw valid conclusions. 

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit. 

The employee frequently is required to talk or hear. 

The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. 

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. 

QUALIFICATION STANDARDS: 

Education: Bachelor’s degree (B.

A.) from four-year College or University; or equivalent combination of education and experience.

Experience: 

One to two years related experience and/or training

at Embassy Suites by Hilton Atlanta Perimeter Center

at Embassy Suites by Hilton Atlanta Perimeter Center

at Embassy Suites by Hilton Atlanta Perimeter Center

1030 Crown Pointe Parkway
Atlanta , GA 30338


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